Plan, house and transport your flex workforce from one platform
Hub4Flex connects planning, housing, transport and onboarding. AI suggests who fits and which ride works. You stay in control.
- AI suggests, the planner decides
- Own environment per agency
- App for iOS, Android and web
Candidates for Hall 2, early on Wed 11-11
Karol NowakForklift certificate, 12 km, available96%Propose
Anna MazurOrder picking, 8 km, available91%Propose
Piotr KowalLives in Venlo, unit A88%Propose
Built in practice atMeta Carrière, staffing agency in The Hague- GDPRRole-based permissions
- WAB and CLAABU and NBBU phases
- WttaPrepared for 1 January 2027
The problem
Planning in one system, rooms in a spreadsheet, rides over WhatsApp
Placing flex staff means arranging far more than shifts. When every part lives in its own list, the day disappears into chasing and retyping.
- Every evening, puzzling out who rides with whom
- Not knowing which bed is free
- Instructions only on the first day
- Retyping hours for payroll
- Rides suggested from the planning
- Occupancy per location, room and bed
- Onboarding in the app, before the first shift
- Hours from planning and clocking, ready for export
- Ride 06:15 published to 7 employees
- E-key active for bed B
- Certificate earned: working safely
One platform
An employee's whole journey, in one system
From registration to exporting hours worked. Every step uses the data from the one before, so nobody types anything twice.
- Registration
- Verification
- Onboarding
- Smart Planning
- Transport
- Housing
- Hours
- Export
Built for agencies that arrange more than the planning
Planning, transport, housing and onboarding work on the same employees, shifts and locations.
All software- Smart PlanningAIThe best-fitting employees per shift, with an explanation for every suggestion.
- Transport planningAIRides, drivers and pickup times as soon as the planning is set.
- HousingFrom location to resident, with billing plan and contract.
- OnboardingCourses, quizzes and certificates in the app.
- Hub4Flex appAccept shifts, see ride and room.
- Time registrationClock in by GPS or by hand, and approve in one place.
Smart Planning
Try how AI helps fill a shift
Pick a shift and review the suggestions. This is an example with made-up employees, but it's how it works in Hub4Flex.
- An explanation with every suggestionYou see why someone fits and what wasn't checked.
- The planner decidesA suggestion can always be dismissed, no reason needed.
- Rules checked in advanceContract hours, weekly limit and the four-day WAB notice.
1. Pick a shift
2. Review the suggestions
- Karol NowakForklift certificate valid, 12 km, available, 3 previous shifts hereNot checked: language level B196%
- Anna MazurOrder picking, 8 km, contract 32 of 40 hoursNot checked: driving licence91%
- Piotr KowalLives in Venlo unit A, ride 06:15 has a seatNot checked: previous shifts88%
Ioana RaduDispatch experience, available, 6 kmNot checked: forklift certificate94%
Marek NowickiPrefers late shifts, 15 km, licence BNot checked: language level B189%- Anna MazurWould exceed 40 hours this weekNot checked: —62%
- Piotr KowalHas done returns, availableNot checked: language level B193%
- Karol NowakAvailable, 12 km, Friday ride fullNot checked: transport84%
Elena StanNew, onboarding not finishedNot checked: —58%
One system, three sides of the work
Agency
Control over the whole operation
Planners, admin and management work in the same system.
More for agenciesClient company
See who's coming tomorrow
Planning and fill rate per department, through the agency.
More for client companiesEmployee
Everything on the phone
Shifts, ride, onboarding and leave in one app.
More about the app
Built for sensitive data, connected to your systems
- Roles and permissions
- Each role sees only what the work needs. You set permissions per role.
- Data separated per agency
- One agency's data is never visible to another.
- Hosted on Microsoft Azure
- Encrypted connections, keys kept in a secured vault.
| Integration | What for |
|---|---|
 Google Maps | Routes and travel times for rides |
  Push, email and SMS | Notifications to employees and planners |
 AFAS | CLA and payroll data |
 Mollie | Payments for housing |
 Securitech | Checking identity documents |
Implementation
How you go live with Hub4Flex
We set up Hub4Flex with you, on your clients, locations and rules.
- 1Kick-off
We map your clients, departments, accommodation and way of working.
- 2Set up and import
Structure, roles and rules in Hub4Flex. We import employees and locations.
- 3Train
Planners, admin and administrators learn the modules they use.
- 4Live and beyond
Employees get the app. We stay available and keep building with you.
Who is Hub4Flex for?
For staffing agencies that place flex staff with larger client companies, and for those client companies themselves. Agencies that arrange housing and transport alongside planning get the most out of it.
Does the AI make decisions for me?
No. Smart Planning and transport planning make suggestions and show what they did and did not check. The planner decides, and nothing goes to an employee until you click send.
Do I need every module?
No. You choose the modules you need and expand later. Planning, housing and transport work best together because they share the same data.
Can our client companies see what's going on?
Yes. Through you, client companies get their own separated environment with planning, fill rate and hours worked for their own departments.
See what Hub4Flex does for your agency?
Book a consultation. We show the platform on your situation, with no obligation.
- 1You request a callTakes a minute. We reply within two working days.
- 2We discuss your situationHow you plan, house and transport today, and where the time goes.
- 3You see Hub4Flex at workWith your clients, shifts and accommodation as the example.