Digital records
Everything about an employee, in one place
Contracts, leave, certificates, housing and warnings, with expiry date and status. Also visible to the employee, in the app.
- One record per employee
- Expiry dates with warnings
- Also in the employee's app
- Passport14-03-2028Valid
- Driving licence30-11-2026Expiring soon
- Employment contractPhase ASigned
- VCA certificate02-2026Expired
- 1 recordPer employee, for every module
- Expiry dateOn passports, licences and certificates
- 3 levelsWarnings: verbal, official, final
- PhasesContract phase under ABU or NBBU
In the record
Every tab shows how much it holds
Personal details
With documents and their verification status.
Contract
Phase, duration and signature.
Certificates
With validity, from onboarding or uploaded.
Leave
Requests, approvals and balance.
Housing
Bed, billing plan and contract.
Warnings
Who, when and what the next step is.
Overview
From personal details to warnings
Education, languages, experience, onboarding, skills, leave, housing, contract and warnings. Every tab shows how much it holds.
- Passport14-03-2028Valid
- Driving licence30-11-2026Expiring soon
- Employment contractPhase ASigned
- VCA certificate02-2026Expired
Expiry dates
See what expires, in time
Passports, licences and certificates get an expiry date. The dashboard shows what expires within 30 days.
- 1Self-reported
- 2Under review
- 3AI verified
- 4By admin
Warnings
With a clear next step
Verbal, official, final. Every warning shows who gave it, when, and what happens at a next violation. Withdrawing requires a reason.
- WABCall on Mon for Fri: 4 days, on time
- ATWAnna Mazur nears the weekly limit
- WarningOfficial, next step: final
Can employees see their own record?
Yes, the parts you make available, in the app or web portal.
Can a client see the record?
Only what you open up through roles and permissions, such as certificates needed for a department.
See what Hub4Flex does for your agency?
Book a consultation. We show the platform on your situation, with no obligation.
- 1You request a callTakes a minute. We reply within two working days.
- 2We discuss your situationHow you plan, house and transport today, and where the time goes.
- 3You see Hub4Flex at workWith your clients, shifts and accommodation as the example.