AI transport planning
Rides that follow from your planning
Employees are grouped by pickup point and shift start time, with a driver and vehicle that fit. You check and publish.
- Outbound and return rides per day
- Drivers from your own employees
- Warnings for shortages or overcapacity
- 06:15Venlo, Room 12+3
- 06:28Blerick+2
- 06:41Tegelen+2
- 06:52Hall 2, Gate 3
- Driver missingReturn 14:45 from Hall 2
- Over capacityVan 3: 10 of 9 seats
- Licence expiringM. Nowak, 30-11
- Per dayOutbound and return rides from the planning
- Per stopPickup time calculated with Google Maps
- LiveStatus per passenger in the driver app
- 3 typesWarnings: driver, capacity, licence
The problem
Arranging transport by phone
Sound familiar?
- Every evening, puzzling out who rides with whom
- Not knowing whether there are enough drivers
- Vans that run overfull or half empty
- Employees who don't know when they'll be picked up
With Hub4Flex
- Rides from the planning, with routes and pickup times
- Warning when drivers are short
- Capacity per vehicle monitored
- The ride is in the employee's app
Features
From planning to ride, without the puzzle
Routes and pickup times
Order and times are calculated. You adjust by dragging stops.
Grouping by pickup point
Employees with the same start time and pickup point ride together.
A vehicle that fits
Hub4Flex picks a vehicle based on the number of passengers.
Drivers from your team
Preferably a driver already in the ride, otherwise a regular driver.
Warnings
Too few drivers, an overfull vehicle or an expiring licence.
In the app
Employees see pickup point, time, vehicle and driver. Drivers see their passengers.
AI route
Routes and pickup times, automatically
Hub4Flex groups employees by pickup point and start time, picks a vehicle that fits and calculates order and times with Google Maps.
- Pickup point defaults to the accommodation
- Adjust by dragging stops
- Outbound and return ride per day
- 06:15Venlo, Room 12+3
- 06:28Blerick+2
- 06:41Tegelen+2
- 06:52Hall 2, Gate 3
Warnings
See what goes wrong before it does
Too few drivers, a vehicle getting overfull or a licence expiring: you see it in the day overview.
- Driver missingReturn 14:45 from Hall 2
- Over capacityVan 3: 10 of 9 seats
- Licence expiringM. Nowak, 30-11
Driver app
Live during the ride
The driver updates each passenger's status: on board, no-show or delayed. The planner sees it immediately.
More about the Hub4Flex appHow it works
From planning to published in four steps
- 1
Planning is set
Shifts and employees come from Smart Planning.
- 2
Suggest rides
Hub4Flex builds rides per day, with driver, vehicle and times.
- 3
Check and publish
You adjust where needed and publish to drivers and employees.
- 4
Follow
Drivers report each passenger's status. Changes go straight to the app.
On the road and after
What happens once the rides are approved.
- Live locationFollow the driver on the road.
- FleetManage vehicles and their capacity in Hub4Flex.
- Return ridesCreate the return ride from the outbound one, or copy the rides of the previous day.
- Late or not ridingPassengers report in the app that they are late or not riding, with a reason.
- Rating the ridePassengers rate the ride and the driver.
- Leave countsAnyone on leave is not planned as driver or passenger.
Do I have to create every ride myself?
No. Hub4Flex suggests the day's rides from the planning. You can adjust them before publishing.
Can an employee also be a driver?
Yes. Employees with a driving licence can be assigned as driver. Regular drivers work too.
Do employees see their ride?
Yes. In the app they see pickup point, time, vehicle and driver, and get a notification when something changes.
What if there aren't enough drivers?
Then you see a warning on the ride, so you can assign a driver in time.
See what Hub4Flex does for your agency?
Book a consultation. We show the platform on your situation, with no obligation.
- 1You request a callTakes a minute. We reply within two working days.
- 2We discuss your situationHow you plan, house and transport today, and where the time goes.
- 3You see Hub4Flex at workWith your clients, shifts and accommodation as the example.