Housing
From location to bed, in the same system as your planning
Occupancy, residents, billing plans, contracts and keys per accommodation. A resident only gets access once the contract is signed.
- Location, unit, room and bed
- Billing plan and contract per resident
- E-key works only after signing
- Room 112/2
- Room 122/2
- Room 132/2
- Room 141/2
- 1Residents
- 2Billing plan
- 3Contract
- 4Handover
- 4 levelsLocation, unit, room and bed
- 4 stepsAdd resident: residents, billing plan, contract, handover
- 3 rhythmsBilling plan per day, week or month
- E-keyActive after signing, revoked on departure
The problem
Housing in a spreadsheet
Sound familiar?
- Not knowing which bed is free
- Tracking rent and costs separately
- Handing out and collecting keys
- Reports coming in over WhatsApp
With Hub4Flex
- Occupancy per location, room and bed
- Billing plans per resident with an overview of payments due
- E-keys linked to the signed contract
- Reports with photo from the app, with owner and status
Features
Everything around a bed, in one place
Accommodation
Locations with units, rooms and beds, house rules and contact details.
Residents
Who sleeps where, since when, and the history per room.
Billing plans
Daily, weekly or monthly, with an overview of payments due.
Contracts
Digital signing. Payment terms come from the billing plan.
E-keys
With smart locks: access after signing, revoked on departure.
Maintenance and incidents
A broken tap is maintenance, a noise complaint is an incident. Kept apart, with an owner.
Occupancy
From location to bed
Record your accommodation as location, unit, room and bed. You see straight away how many beds are taken and where there's room.
- House rules and contacts per location
- Resident history per room
- Costs per location: rent, energy, taxes, maintenance
- Room 112/2
- Room 122/2
- Room 132/2
- Room 141/2
Add resident
From candidate to resident in four steps
Choose the residents, set the billing plan, have the contract signed digitally and arrange the handover with a checklist.
- 1Residents
- 2Billing plan
- 3Contract
- 4Handover
Reports
Maintenance and incidents kept apart
Residents report with a photo in the app. You see who picks it up and what the status is.
- MaintenanceLeaking tap, room 13Mehmet
- IncidentNoise complaint, unit ASanne
- ResolvedBoiler, service visitMehmet
For agencies with their own accommodation
Housing that counts in the planning
Where someone lives determines who rides together and how far someone is from a client. That's why housing sits in the same system as planning and transport.
See transport planning
How it works
From location to key
- 1
Record your locations
Location, units, rooms and beds, with rules and costs.
- 2
Assign beds
Residents get a bed, billing plan and contract.
- 3
Grant access
After signing, the e-key works.
- 4
Manage
Reports, maintenance, payments and occupancy in one overview.
Running the accommodation
Besides residents and contracts: the daily work around a house.
- MaintenanceRequests from residents, periodic maintenance plans, your own maintenance staff and invoices.
- IncidentsRecord incidents with attachments, follow-up and history.
- Fines and payment plansFines and payment arrangements per resident, next to the rent.
- InventoryRecord per resident which facilities and items were handed out.
- ReviewsResidents review their accommodation.
- Translated contractsHousing contracts in the resident's language, signed digitally.
Can I use housing on its own?
Get in touch and we'll discuss which modules you need. Housing works best together with planning and transport.
Are payments collected automatically?
Payments are recorded per resident from the billing plan and appear in an overview of payments due. Paying through Mollie is possible.
Which locks are supported?
Hub4Flex connects with smart locks for e-keys. Which brands are available, we discuss in the demo.
Can residents report issues themselves?
Yes, with a photo in the app. The report gets an owner and a status.
See what Hub4Flex does for your agency?
Book a consultation. We show the platform on your situation, with no obligation.
- 1You request a callTakes a minute. We reply within two working days.
- 2We discuss your situationHow you plan, house and transport today, and where the time goes.
- 3You see Hub4Flex at workWith your clients, shifts and accommodation as the example.